The Current Members of the Cebu Port Commission
Vice-chairman (concurrent as CPA General Manager)
Commissioners (representing the following sectors):
a. Shipowners and Shipping Operators Sector (2)
b. Cargo Handling Labor Sector (2)
c. Business Sector (2)
The Governing Body
The powers and functions of the Authority is vested in and exercised by the Cebu Port Commission composed of a Chairman, a Vice Chairman and five (5) other Commissioners.
The Chairman shall be a Secretary of the Department of Transportation or his duly designated undersecretary.
The Vice Chairman who shall be designated as the Cebu Port General Manager shall be elected by the Commissioners from among themselves.
The Commissioners shall be appointed by the President and shall represent the following sector:
Ship-owners and shipping operators;
Cargo-handling labor sector; and
By-Laws of the Cebu Port Authority
On 15 June 2016, the Members of the Cebu Port Commission reviewed and revised the CPA By-Laws, particularly Section 4 of Article V, to harmonize with the CPA Manual on Corporate Governance and Code of Corporate Governance for GOCC’s per GCG Memorandum Circular No. 2012-07. The CPA By-Laws 2016 can be downloaded here.
In aid of policy formulation and determination, the Members of the Commission established different Committees. The composition and functions of the respective committees are shown here.
Schedule of Board and Committee Meetings
As stated in Article IV of the CPA By-Laws, Regular Board Meeting shall be held on the first (1st) and third (3rd) Thursdays of every month. Committee Meeting may be held on the first (1st) and third (3rd) Wednesdays of every month, as maybe necessary. If the scheduled meeting falls on a holiday, then it may be held on the immediately preceding regular working day. The schedule for regular Board Meetings and Committee Meetings may change upon the agreement by the majority of the Members of the Commission.
The board materials with complete staff work are submitted in advance to the Members of the Commission at least five (5) working days before the scheduled board meeting to give them ample time to review and study the agenda for in-depth discussion on the matter.
Highlights of 2019 Committee and Board Accomplishments
The progress of the Authority has been measured through the Board’s review of the organization’s Strategy Map, Vision and Mission. The Committee emphasized that the target year can only be realized if the Authority cascades its goals to the entities directly delivering services to its clients and assuring their performance is at par with CPA’s standards. Feedback surveys from stakeholders are given much importance to determine CPA’s accomplishment.
The Committee on Audit joint with the Committee on Business, Finance and Risk Management has conducted a biannual review on the financial performance and statistics of the Authority; the status and compliance of third party ports and cargo handling service providers has been monitored; and the audit observations of the Internal Control Department (ICD), Commission on Audit (COA), and the International Standard Organization (ISO) has been examined and addressed. Compliance to both internal and external risk management systems has lead the Authority to achieving optimum results. This system of risk management and internal control has been an adequate tool in determining potential risks for both operational and financial matters.
On 27 February 2019, the 2018 Financial Statement was approved by the Board as required for submission to the Commission on Audit. Management was commended by the Committee for its continuous efforts of hitting targets for each year.
The Authority has proven to surpass its performance from the previous years. In fact, the agency was recognized by the Governance Commission for GOCCs (GCG) and the Institute of Corporate Directors (ICD) as part of the Top 10 GOCCs in the 2019 Corporate Governance Scorecard results for GOCCs (CY 2017 and 2018 Operations).
On 28 October 2019, the Committee on Business, Finance and Risk Management reviewed and endorsed to the Board the approval of the Corporate Operating Budget for CY 2020 for submission to the Governance Commission for GOCCs (GCG) and to the Department of Budget & Management (DBM). This has challenged the Authority to hit a revenue target of Php 2,103,128,000.
Complimentary to the approval of the Corporate Operating Budget, the Committee further approved a total budget of Php 2,005,470,000 for the Priority Capital Outlay and Repair and Maintenance Projects for 2020. Concerns of stakeholders were given due course. As a result, a substantial portion of the budget has been allotted to infrastructure projects dedicated for domestic operations. The Committee emphasizes the need to prevent environmental impacts and gives utmost concern to safety. Said projects are reassessed through a discussion on cost-benefit analysis and detailed engineering before bidding.
For real properties under domestic ports, the Board passed a resolution approving CPA MC 05 s. 2019, the Clarificatory Policy on CPA MC No. 03-2017 (Revised Lease Rates for CPA Real Properties). This policy will allow the Board to evaluate proposals not covered under CPA MC No. 03-2017 on a case to case basis, considering factors such as market value and investments made.
It was also in 2019 that the Board passed a resolution approving the petition of cargo handling service providers to increase their respective tariff rates. These were enacted through CPA MC No. 06-2019 - 20% Increase for Domestic Cargo Handing Tariff and CPA MC No. 12-2019 – 10% Increase for Foreign Cargo Handing Tariff and Modification of Cargo Handling Services for Foreign Cargoes.
As recommended by the Committee on Labor, the Board approved an additional budget of PHP 4.823 million for the implementation of the Program on Awards and Incentives for Service Excellence (PRAISE).
On 26 March 2019, the Board approved the revised staffing pattern of the Rationalization Plan (RATPLAN) which has created an additional 111 positions on top of the existing 271, 109 of which does not require Civil Service Eligibility. These 109 vacant regular positions will open opportunities for the Authority’s current 335 outsourced personnel.
Traffic congestion has also been a prevailing concern, both in Baseport and in subports. Aside from hindering efficiency, this is also a matter of safety. Some of the Authority’s notable efforts are the expansion of the RC Deck at Muelle Osmeña Port to aid commuters going to and fro the cities of Cebu, Mandaue, and Lapu-Lapu, with TOPLINE Shipping Company and MCE providing their own pontoons for immediate solutions; the approval for the provision of four (4) additional shuttle units; enhancement of port management systems such as the establishment of a truck holding area for the Port of Carmen; and the retrieval of control of the Malacanang sa Sugbo Area.
Thereafter, the Malacanang sa Sugbo Building was converted as a national museum under the agreement of the CPA and the National Museum of the Philippines on 13 December 2019 for the promotion of Cebu’s cultural history and heritage.
The Committee has placed its best effort to expedite three of the Authority’s most significant projects namely, the New Cebu International Container Port (NCICP) in Consolacion, the San Fernando Roro Spine, and the recognition of the now twelve (12) meter draft of the Cebu Harbor Channel to attract bigger deep-draft international vessels to the Port of Cebu.
In 2019, the nation has battled a serious threat to the economy due to the African Swine Fever (ASF). Being one of the main suppliers of pork in the country, Cebu could have cost a critical blow of approximately P10 Billion should the African Swine Fever (ASF) reach Cebu. The Authority stood firm in its objective to not be the entry point of ASF. It was a priority to ensure that vessels carrying cargoes with pork related products, including the importation of swill or organic waste from alleged ASF affected locations, be barred entry or confiscated.
The Board has also approved Management’s recommendation to continue to accredit qualified waste service providers in accordance with CPA AO No, 04-2004 pending permanent resolution on the Authority’s establishment and operation of Shore Reception Facility (SRF). Management, through the Port Safety, Security and Environment Management Department (PSSEMD), was directed to closely coordinate with the Philippine Ports Authority to determine the best policy in addressing the Marine Pollution (MARPOL) project requirements
Evaluation of the Board, Board Committees and the Members of Cebu Port Commission
In consonance with Article XIV of the CPA Manual on Corporate Governance, the Cebu Port Commission (Board), Board Committees and Members of the Cebu Port Commission are subject to an Annual Performance Appraisal aimed at further enhancing its governing competence and performance.
During the 4th Quarter of 2019, the performance of the Board and its respective Board Committees has been evaluated among its members. As a result, the Board as a collegial body garnered an average score of 3.91 with an adjectival rating of Satisfactory; the Committees on Business, Finance, and Risk Management (4.07), Executive, Governance, Nomination and Remuneration (4.00), and Labor (4.13) achieved a Very Satisfactory Rating. The rest of the Board Committees achieved a Satisfactory rating with an average score of 3.65 to 3.88. This practice has been useful in identifying areas for improvement.
For the Board and Committee Level
Each member of the Committee and the board is provided with the rating sheet to evaluate the performance and the effectiveness of the Board and their respective committees. The criteria of the evaluation are based on the board and committee’s functions and responsibilities. Each criterion is provided with a sub-criteria with a corresponding rating of 1 to 5, 5 being the highest. Results of which are consolidated and presented to the Committee on Executive, Governance, Nomination and Remuneration for evaluation and assessment.
For Individual Member of the Cebu Port Commission
The evaluation is conducted every first quarter of the succeeding year. Each member is evaluated by his fellow commissioners, the Chairman and the CEO. Likewise, the Chairman and the CEO are also evaluated by the Members. They are provided with questionnaires , an aid for evaluation, with the following criteria, among others: 1.) Knowledge and Personal Development and 2.) Preparedness and Participation 3.) Teamwork and Communication 4.) Conduct/Behavior 5.) Board Management. Each criterion is provided with sub-criteria with the corresponding rating of 1 to 5, 5 being the highest.
Continuing Education and Development Program
As part of the continuing education and development of the Members of the Commission and the CPA Management, the Authority assures that there is a fund allocated for their attendance to trainings and seminars. Every year, the Authority sends qualified Members of the Commission, officials and employees to international or local trainings, workshops and seminars to enhance their knowledge and capacity building skills. For list of trainings attended, click here.
The Members of the Commission are handed with orientation kits composed of the following:
A copy of the CPA By-Laws
Duties and Functions of Members of the Board:
The powers and functions of the Port Commission shall be as follows:
(a) To manage, administer, operate, maintain, improve and develop, coordinate and otherwise govern the activities of all the ports within its territorial jurisdiction;
(b) To investigate, prepare, adopt, implement and execute a comprehensive and orderly plan for the overall development of all ports within its territorial jurisdiction, and to update such plans, as may be warranted from time to time;
(c) To raise revenues for the Authority through fees, tolls, charges, rentals and the like for the use of any property, equipment or facility owned or controlled by it;
(d) To raise and administer, together with such revenues as may by law accrue to the Authority, capital outlays by means of loans from any local or foreign financial institution to finance its projects;
(e) To determine by survey and establish by engineering design the exact location, system and character of any and all port facilities which it may own, construct, establish, effectuate, operate or control;
(f) To provide and maintain port facilities including accessory buildings and installations within its territorial jurisdiction on its own or through the private sector;
(g) To prescribe and enforce rules and regulations on the use of wharves, piers and anchorages by ships and other watercraft;
(h) To determine the organization of the Authority and create such functional units therein as it may deem necessary in the proper and efficient implementation of the functions and purposes of the Authority, including the appointment of officials and employees, it being understood that the security of tenure of these workers shall be respected consistent with existing laws;
(i) To define the duties and fix the compensation and benefits of the General Manager, Deputy General Manager, Port Managers, and other officers of the Authority, in accordance with the rules and regulations of the Civil Service Commission and the Department of Budget and Management;
(j) To approve the annual budget of the Authority and/or such supplemental budgets thereof as may be submitted by the General Manager from time to time; and
(k) To perform such other duties as may be necessary and convenient for the attainment of the objectives of the Authority.
The regular standing committees of the Commission, with their corresponding functions and responsibilities, are subject to periodic review by its members. These committees shall likewise perform oversight functions on matters within its respective jurisdictions.
Key Officials and Contact Details (including resumes and relevant trainings)