The Current Members of the Cebu Port Commission
Vice-chairman (concurrent as CPA General Manager)
Commissioners (representing the following sectors):
a. Shipowners and Shipping Operators Sector (2)
b. Cargo Handling Labor Sector (2)
c. Business Sector (2)
The Governing Body
The powers and functions of the Authority is vested in and exercised by the Cebu Port Commission composed of a Chairman, a Vice Chairman and five (5) other Commissioners.
- The Chairman shall be a Secretary of the Department of Transportation or his duly designated undersecretary.
- The Vice Chairman who shall be designated as the Cebu Port General Manager shall be elected by the Commissioners from among themselves.
- The Commissioners shall be appointed by the President and shall represent the following sector:
- Ship-owners and shipping operators;
- Cargo-handling labor sector; and
- Business Sector
By-Laws of the Cebu Port Authority
On 15 June 2016, the Members of the Cebu Port Commission reviewed and revised the CPA By-Laws, particularly Section 4 of Article V, to harmonize with the CPA Manual on Corporate Governance and Code of Corporate Governance for GOCC’s per GCG Memorandum Circular No. 2012-07. The CPA By-Laws 2016 can be downloaded here.
In aid of policy formulation and determination, the Members of the Commission established different Committees. The composition and functions of the respective committees are shown here.
Schedule of Board and Committee Meetings
As stated in Article IV of the CPA By-Laws, Regular Board Meeting shall be held on the first (1st) and third (3rd) Thursdays of every month. Committee Meeting may be held on the first (1st) and third (3rd) Wednesdays of every month, as maybe necessary. If the scheduled meeting falls on a holiday, then it may be held on the immediately preceding regular working day. The schedule for regular Board Meetings and Committee Meetings may change upon the agreement by the majority of the Members of the Commission.
The board materials with complete staff work are submitted in advance to the Members of the Commission at least five (5) working days before the scheduled board meeting to give them ample time to review and study the agenda for in-depth discussion on the matter.
Highlights of 2018 Committee and Board Accomplishments
During the 1st Quarter of 2018, the Cebu Port Commission reviewed and assured that the commitments for the year are aligned with the Authority’s Vision, Mission and Strategies.
The Committee on Executive, Governance, Nomination and Remuneration created a Technical Working Group (TWG) dedicated to improve the CPA’s public information portal. This contributed to the 22% increase in the CPA’s Corporate Governance Scorecard rating.
As per GCG evaluation, the CPA has garnered a 98.71% performance rating for CY 2018.
With the Authority’s attainment of a weighted-average of 90.09%, based on its Performance Scorecard for 2016 and complying with all Good Governance Conditions, the Board approved the release of the grant of 2016 Performance Based Bonus for Qualified Officers and Employees pursuant to GCG MC No. 2014-05.
CPA’s Competency Framework was approved and implemented as part of the Civil Service Commission’s (CSC) program to institutionalize meritocracy and excellence in human resource management.
Finally, with the forceful drive of both the Committee on Labor and Audit to ensure that Port Workers are rightfully provided with a retirement and separation plan, pursuant to CPA MC 04-2010 and MC 02-2012, all Cargo Handling Service Providers (CHSPs) at the Baseport are now 100% compliant.
The Collective Negotiation Agreement by and between CPA and the CPA Employees Union was signed during the third quarter of 2018, witnessed by a representative of the Civil Service.
Launched in the 3rd quarter of the year is the establishment of a non-traditional income project. The lease of billboards and other advertising spaces pumped an increase in revenue generation and is expected to continue to increase in the forthcoming years.
The newly turned-over CPA Sports Facility is in view of promoting employees’ health, wellness and camaraderie as well as pumping revenue as a hub for events and tournaments. Guidelines were formulated for its effective utilization.
In its rigorous enforcement of policies with the stakeholders, among others, private port operators, shipping lines, concessionairesand cargo handling service providers,the Board continues to study on the improvement of internal control in order to maximize revenue collection and eradicate irregularities in operations. The study also includes risk mitigation strategies, preventive and contingency plans.
Pursuant to this, the Committee reviewed the 2016 and 2017 Commission on Audit (COA) and 2016 Internal Control Division (ICD) Audit reports and ensured that Management acts on these observations efficiently and appropriately. The Unaudited Financial Report for 2017 was also approved for submission to COA on March 13, 2018.
To maximize revenue collection and to improve the efficiency and effectiveness in the delivery of port services, the Authority’s financial performance were closely monitored by both the Committee on Business, Finance and Risk Management and Port Development with respect to port operations and adherence to CPA policies.
The peak of economic rise equated to the increase of both passenger and vehicle traffic in the port. With Pier 1 being the most congested, the Committee on Safety, Security and Environment prioritized the increase of Port Police visibility and participation in order to ease traffic flow.
Efforts were made by the Committee to retrieve control of two berths, the backup area and the road within the Malacañang sa Sugbo area which is seen to ease the problem of congestion. This would also open opportunities for new shipping lines to be granted berthing spaces.
As required by the Office of Transportation Security (OTS), a joint Memorandum Order was issued in compliance with the National Security Program for Sea Transport (SOCPF) in conformity with the National Security Program for Sea Transport and Maritime Infrastructure (NSPSTMI).
Initiatives of both the private sectors and the LGUs to revive old ports, create new ports and offer alternative routes for the commuting public were explored by the Committee on Port Development resulting to boost in tourism, trade and commerce especially in the far ends of Cebu. Some of which are the soon to rise RORO Port Facility in Carcar, the introduction of alternative route from Pier 3, Cebu to Mactan Island through Anton’s Wharf in Brgy. Ibo, Lapulapu City, and the construction and development of a new port facility in Sangi Daanlungsud, Toledo City.
CPA had also accepted the request of DOTr to repair and rehabilitate the said wharf located at Brgy. Suba, Bantayan Cebu.
Priority Capital Outlay, Repair and Maintenance Projects for CY 2018 and CY 2019 were thoroughly discussed and were eventually approved. Prioritizing safety, convenience of port users, performance of the port and economic aspects were the factors considered in determining the order of the implementation of projects.
Contractors’ performance, efficiency, effectiveness and quality of equipment were strictly monitored to assure that deliverables are met in accordance with their respective contracts.
Evaluation of the Board, Board Committees and the Members of Cebu Port Commission
In consonance with Article XIV of the CPA Manual on Corporate Governance, the Cebu Port Commission (Board), Board Committees and Members of the Cebu Port Commission are subject to an Annual Performance Appraisal aimed at further enhancing its governing competence and performance.
For the Board and Committee Level
Each member of the Committee and the board is provided with the rating sheet to evaluate the performance and the effectiveness of the Board and their respective committees. The criteria of the evaluation are based on the board and committee’s functions and responsibilities. Each criterion is provided with a sub-criteria with a corresponding rating of 1 to 5, 5 being the highest. Results of which are consolidated and presented to the Committee on Executive, Governance, Nomination and Remuneration for evaluation and assessment.
For Individual Member of the Cebu Port Commission
The evaluation is conducted every first quarter of the succeeding year. Each member is evaluated by his fellow commissioners, the Chairman and the CEO. Likewise, the Chairman and the CEO are also evaluated by the Members. They are provided with questionnaires , an aid for evaluation, with the following criteria, among others: 1.) Knowledge and Personal Development and 2.) Preparedness and Participation 3.) Teamwork and Communication 4.) Conduct/Behavior 5.) Board Management. Each criterion is provided with sub-criteria with the corresponding rating of 1 to 5, 5 being the highest.
Continuing Education and Development Program
As part of the continuing education and development of the Members of the Commission and the CPA Management, the Authority assures that there is a fund allocated for their attendance to trainings and seminars. Every year, the Authority sends qualified Members of the Commission, officials and employees to international or local trainings, workshops and seminars to enhance their knowledge and capacity building skills. For list of trainings attended, click here.
The Members of the Commission are handed with orientation kits composed of the following:
- A copy of the CPA By-Laws
- CPA Charter
- CPA Manual of Corporate Governance
- Code of Corporate Governance for GOCCs
- CPA Primer
Duties and Functions of Members of the Board:
The powers and functions of the Port Commission shall be as follows:
(a) To manage, administer, operate, maintain, improve and develop, coordinate and otherwise govern the activities of all the ports within its territorial jurisdiction;
(b) To investigate, prepare, adopt, implement and execute a comprehensive and orderly plan for the overall development of all ports within its territorial jurisdiction, and to update such plans, as may be warranted from time to time;
(c) To raise revenues for the Authority through fees, tolls, charges, rentals and the like for the use of any property, equipment or facility owned or controlled by it;
(d) To raise and administer, together with such revenues as may by law accrue to the Authority, capital outlays by means of loans from any local or foreign financial institution to finance its projects;
(e) To determine by survey and establish by engineering design the exact location, system and character of any and all port facilities which it may own, construct, establish, effectuate, operate or control;
(f) To provide and maintain port facilities including accessory buildings and installations within its territorial jurisdiction on its own or through the private sector;
(g) To prescribe and enforce rules and regulations on the use of wharves, piers and anchorages by ships and other watercraft;
(h) To determine the organization of the Authority and create such functional units therein as it may deem necessary in the proper and efficient implementation of the functions and purposes of the Authority, including the appointment of officials and employees, it being understood that the security of tenure of these workers shall be respected consistent with existing laws;
(i) To define the duties and fix the compensation and benefits of the General Manager, Deputy General Manager, Port Managers, and other officers of the Authority, in accordance with the rules and regulations of the Civil Service Commission and the Department of Budget and Management;
(j) To approve the annual budget of the Authority and/or such supplemental budgets thereof as may be submitted by the General Manager from time to time; and
(k) To perform such other duties as may be necessary and convenient for the attainment of the objectives of the Authority.
The regular standing committees of the Commission, with their corresponding functions and responsibilities, are subject to periodic review by its members. These committees shall likewise perform oversight functions on matters within its respective jurisdictions.
Key Officials and Contact Details (including resumes and relevant trainings)