The Current Members of the Cebu Port Commission
||DOTr Sec. Arthur P. Tugade
||Usec. Felipe A. Judan
|Vice-chairman (concurrent as CPA General Manager)
||Angelo C. Verdan
|Commissioners (representing the following sectors):
|a. Shipowners and Shipping Operators Sector (2)
|Jose Mario Elino T. Tan
|Regina R. Barleta
|b. Cargo Handling Labor Sector (2)
|Vincent Franco D. Frasco
|Joselito O. Pedaria
|c. Business Sector (2)
||Allan G. Alfon
The Corporate Board Secretary
The Governing Body
The powers and functions of the Authority is vested in and exercised by the Cebu Port Commission composed of a Chairman, a Vice Chairman and five (5) other Commissioners.
- The Chairman shall be a Secretary of the Department of Transportation or his duly designated undersecretary.
- The Vice Chairman who shall be designated as the Cebu Port General Manager shall be elected by the Commissioners from among themselves.
- The Commissioners shall be appointed by the President and shall represent the following sector:
- Ship-owners and shipping operators;
- Cargo-handling labor sector; and
- Business Sector
By-Laws of the Cebu Port Authority
On 15 June 2016, the Members of the Cebu Port Commission reviewed and revised the CPA By-Laws, particularly Section 4 of Article V, to harmonize with the CPA Manual on Corporate Governance and Code of Corporate Governance for GOCC’s per GCG Memorandum Circular No. 2012-07. The CPA By-Laws 2016 can be downloaded here.
In aid of policy formulation and determination, the Members of the Commission established different Committees. The composition and functions of the respective committees are shown here.
Schedule of Board and Committee Meetings
As stated in Article IV of the CPA By-Laws, Regular Board Meeting shall be held on the first (1st) and third (3rd) Thursdays of every month. Committee Meeting may be held on the first (1st) and third (3rd) Wednesdays of every month, as maybe necessary. If the scheduled meeting falls on a holiday, then it may be held on the immediately preceding regular working day. The schedule for regular Board Meetings and Committee Meetings may change upon the agreement by the majority of the Members of the Commission.
The board materials with complete staff work are submitted in advance to the Members of the Commission at least five (5) working days before the scheduled board meeting to give them ample time to review and study the agenda for in-depth discussion on the matter.
A process flow map is provided as guidance in the conduct of the Board and Committee Meeting. (Agenda Formulation and Tasking Process, Regular Board Meeting, Special Board Meeting)
In 2016, four (4) out of six (6) Members of the Commission posted above 95% in attendance, as shown:
For the Regular Board Meetings, click here.
For the 2016 Committee Meetings, click here.
Highlights of 2016 Committee and Board Accomplishments
The Business, Finance and Risk Management Committee performs oversight risk management functions, specifically in the areas relating to revenue generation, particularly the fixing and imposition of dues, rates, toll fees, charges and the like for the use of any property, equipment or facility owned or controlled by or for the service provided belonging to the Authority.
In January 2016, the Committee on Business, Finance and Risk Management reviewed the proposed Corporate Operating Budget and favorably endorsed the same to the Board.
Likewise, the Business, Finance and Risk Management Committee and the Audit Committee jointly monitored the compliance of the processes as embedded in the Quality Management Manual and in the existing CPA issuances and guidelines.
In addition, the Committee conducted further study to revise CPA Administrative Order No. 04-98, the Guidelines for the Extension of Free Storage Period to decongest the Cebu International Port and minimize yard utilization.
In 2016, the Audit Committee monitored the flow of operations and remittances of CPA’s shares from its stakeholders, among others, the cargo handling service providers and private port operators. The committee also conducted a study on how to maximize revenue generation, which is still on-going to-date.
The Technical Audit Team, composed of the Internal Control Department, Port Security Safety and Environmental Management Department and the Port Management Department audited all areas of operations of several Cargo Handling Service Providers. The audit report was submitted to the Committee on Audit for its information and disposition.
One of the directives of the Committee on Audit, concurred by the Board, was to ensure the strict implementation of the Portworkers Retirement and Separation Fund. This policy ensures that qualified portworkers are entitled to retirement and separation benefits once they retire or separate from service.
It was also in 2016 when the CPA Administrative Order No. 02-2016 re: Policy Guidelines on the Mandatory Submission of the Verified Gross Mass (VGM) of Packed Outbound Foreign Containers was approved and implemented to comply with International Maritime Organization (IMO) policies, rules and regulations, especially on the Safety of Life at Sea (SOLAS) as regards packed containers that are loaded onto ships for export.
Likewise, the Committee on Safety, Security and Environment, cognizant of its functions, monitors the safety and security conditions at the port, has endorsed to the Board the augmentation of security equipment and security services in the port, which was approved by the Board.
To promote the safety and convenience of arriving passengers, particularly the senior citizens and the differently-abled persons, the Authority provided them with two (2) electric cars to shuttle them from point to point within the port.
On the other hand, the Committee on Rules reviewed the Rationalization Plan submitted by the Management and subsequently endorsed the same to the Board for approval. The Board likewise, approved and submitted the same to the GCG for its consideration.
The Committee on Port Development reviewed and recommended to the Board several projects in relation to the development, improvement and construction of port facilities. Eleven (11) Capital Outlay Projects and ten (10) Repair and Maintenance Projects were implemented in CY 2016.
Status of Capital Outlay Projects can be viewed here,
and for the Repairs and Maintenance Project here.
The Members of the Cebu Port Commission, together with the Senior Management inspected the present conditions of some ports under CPA’s jurisdiction and several on-going and completed projects. (pictures 1, 2, 3, 4, 5, 6, 7, 8, 9)
In April 2016, the Members of the Cebu Port Commission reviewed the CPA Mission, Vision and the Strategy Map that was previously approved and submitted to the GCG in September 2015.
They also joined the Senior Management staff in the conduct of the annual strategic planning on 18 April 2016.
In consonance with Article XIV of the CPA Manual on Corporate Governance, the Members of the Commission are subject to an Annual Performance Appraisal aimed at further enhancing its governing competence and performance.
The evaluation is conducted every first quarter of the succeeding year. Each member is evaluated by his fellow commissioners, the Chairman and the CEO. Likewise, the Chairman and the CEO are also evaluated by the Members. They are provided with questionnaires , an aid for evaluation, with the following criteria, among others: 1.) Knowledge and Personal Development and 2.) Preparedness and Participation 3.) Teamwork and Communication 4.) Conduct/Behavior 5.) Board Management. Each criterion is provided with sub-criteria with the corresponding rating of 1 to 5, 5 being the highest.
Continuing Education and Development Program
As part of the continuing education and development of the Members of the Commission and the CPA Management, the Authority assures that there is a fund allocated for their attendance to trainings and seminars. Every year, the Authority sends qualified Members of the Commission, officials and employees to international or local trainings, workshops and seminars to enhance their knowledge and capacity building skills. For list of trainings attended, click here.
The Members of the Commission are handed with orientation kits composed of the following:
- A copy of the CPA By-Laws
- CPA Charter
- CPA Manual of Corporate Governance
- Code of Corporate Governance for GOCCs
- CPA Primer
Duties and Functions of Members of the Board:
The powers and functions of the Port Commission shall be as follows:
(a) To manage, administer, operate, maintain, improve and develop, coordinate and otherwise govern the activities of all the ports within its territorial jurisdiction;
(b) To investigate, prepare, adopt, implement and execute a comprehensive and orderly plan for the overall development of all ports within its territorial jurisdiction, and to update such plans, as may be warranted from time to time;
(c) To raise revenues for the Authority through fees, tolls, charges, rentals and the like for the use of any property, equipment or facility owned or controlled by it;
(d) To raise and administer, together with such revenues as may by law accrue to the Authority, capital outlays by means of loans from any local or foreign financial institution to finance its projects;
(e) To determine by survey and establish by engineering design the exact location, system and character of any and all port facilities which it may own, construct, establish, effectuate, operate or control;
(f) To provide and maintain port facilities including accessory buildings and installations within its territorial jurisdiction on its own or through the private sector;
(g) To prescribe and enforce rules and regulations on the use of wharves, piers and anchorages by ships and other watercraft;
(h) To determine the organization of the Authority and create such functional units therein as it may deem necessary in the proper and efficient implementation of the functions and purposes of the Authority, including the appointment of officials and employees, it being understood that the security of tenure of these workers shall be respected consistent with existing laws;
(i) To define the duties and fix the compensation and benefits of the General Manager, Deputy General Manager, Port Managers, and other officers of the Authority, in accordance with the rules and regulations of the Civil Service Commission and the Department of Budget and Management;
(j) To approve the annual budget of the Authority and/or such supplemental budgets thereof as may be submitted by the General Manager from time to time; and
(k) To perform such other duties as may be necessary and convenient for the attainment of the objectives of the Authority.
The regular standing committees of the Commission, with their corresponding functions and responsibilities, are subject to periodic review by its members. These committees shall likewise perform oversight functions on matters within its respective jurisdictions.
Key Officials and Contact Details (including resumes and relevant trainings)